Business Software Built Around the Way You Work
Many businesses rely on a mixture of spreadsheets, emails, messages and manual processes that become increasingly difficult to manage. Function Labs designs practical digital systems that bring those processes together and make information easier to access, update and understand.
What We Build
Staff and Rota Management
Systems to manage staff, shifts, rotas and availability in one place.
Customer and Member Portals
Secure portals where customers or members can access their information.
Booking and Reservation Systems
Bookings, reservations and appointments handled without manual back-and-forth.
Management Dashboards
Clear live overviews of the information that matters to your business.
Reporting and Operational Tools
Reports and tools that turn scattered data into something you can act on.
Workflow Automation
Automated steps that remove repetitive manual work and reminders.
Spreadsheet Replacement Systems
Purpose-built systems that replace fragile, hard-to-maintain spreadsheets.
Forms, Approvals and Documents
Structured forms, approval flows and document processes.
User Accounts and Access Permissions
Accounts, roles and permissions so the right people see the right things.
Payments and Subscriptions
Payments, deposits and recurring subscriptions integrated where needed.
Third-Party Integrations
Connections to appropriate third-party services and tools.
Common Problems We Can Help Solve
If any of these sound familiar, a purpose-built system could save time, reduce errors and give you a clearer view of your business.
- Staff information is spread across messages and spreadsheets
- Customers repeatedly call for updates
- Bookings are being handled manually
- Managers lack a clear live overview
- The same information is entered into several systems
- Existing software does not reflect the way the business operates
- Important tasks depend on one person remembering what to do
Pricing
Start with a Discovery and Build Plan to define the right system, then move to a focused build. Larger systems are quoted individually.
Discovery and Build Plan
£295
A structured planning session that defines the right system before any build work begins.
Best for: Businesses that have a problem or manual process but need help defining the right system before committing to a full build.
- Review of the current process
- Identification of core users and workflows
- Recommended system structure
- Required features
- Risks and dependencies
- Prioritised build plan
- Indicative implementation scope
Focused Internal Tool
From £1,500
A purpose-built internal tool to replace a spreadsheet or manual process.
Best for: Businesses that need a specific tool, dashboard, portal or workflow system with a focused scope.
- Simple internal dashboards
- Staff tools
- Record-management systems
- Small customer portals
- Workflow tools
- Spreadsheet replacements with a focused scope
- Larger systems are quoted individually
Larger Business System
Custom quotation
Larger and more complex systems are quoted individually after the scope has been defined.
Best for: Businesses that need a larger, multi-user system with complex workflows, integrations or permissions.
- Multi-user systems
- Complex workflows
- Multiple integrations
- Role-based permissions
How Projects Work
Clear expectations from the start, so you know what to expect before any work begins.
Written quotation and defined scope
Larger projects receive a written quotation and a clearly defined scope before work begins, so you know exactly what is included.
Payment schedule
Payment is normally split 50% before work begins and 50% on completion. Smaller projects may be handled differently.
Work outside the agreed scope
Any material work outside the agreed scope is quoted separately, so there are no surprises.
Timelines
Timelines depend on the scope of work, access to systems, client response times and any third-party approvals.
App Store and Play Store
App Store and Play Store approval cannot be guaranteed — it depends on Apple and Google review processes.
Third-party costs
Third-party subscriptions, platform charges and external service fees are not automatically included unless stated in your quotation.
Frequently Asked Questions
What happens next
- 1We review your enquiry.
- 2We normally respond within one business day.
- 3Where appropriate, we arrange a short discussion and provide a written scope or quotation.
Tell Us What Is Slowing Your Business Down
Describe the manual process, spreadsheet or recurring problem and we will help identify the most practical system to replace it.