Hire to first shift
Applicant
Interview
Onboarding
Ready for work
A candidate can move into onboarding, document checks, training and their employee record without starting from scratch.
GRAVITY · WORKFORCE OPERATING SYSTEMPilot · Early-access discussions openOne connected workforce.Moving in the same direction.
Recruitment, HR, rotas, training, employee self-service and the everyday operation — finally working together. Gravity turns scattered people information into connected workflows, clearer priorities and practical action.
Made for real workplaces: busy managers, growing teams, seasonal staffing and multiple sites.
Free initial conversation · A supported rollout is agreed before deployment
GRAVITYA connected working day
Know what needs attention.
3Do now
5Coming up
2Waiting on
Tomorrow’s rota
A trained-cover gap needs a decision
Learning & capability
Certificates due for review
New colleague
Onboarding actions ready to review
Connected information helps managers see the next useful step. AI can assist; people make the decisions.
Illustrative interface and example data · Not a live customer view
One connected record
Information travels with your people.
Less manual chasing
Tasks, approvals and follow-up have owners.
Made for the frontline
Employees and managers see what matters to them.
Flexible to grow
Start with the package and rollout that fit.
The Gravity difference
It is not just what Gravity does. It is what happens next.
Most businesses have systems that each do one job. Gravity is designed around the hand-offs between those jobs, so the next person has the context they need.
Rota to payroll-ready
Demand
Availability
Shifts
Approved hours
Plan cover with the right context, capture actual attendance and review the numbers before passing them to payroll.
Training to deployment
Learning
Capability
Cover
Confidence
Training records can inform which people are qualified and available for the work that needs doing.
Issue to resolution
Report
Assign
Follow up
Close
Safety concerns, faults and operational tasks have an owner, supporting evidence and a visible next step.
Explore the platform
A lot more than an HR system.
Browse the areas that matter to your organisation. Each one connects to the wider Gravity platform, subject to your selected package, configuration and permissions.
Showing 16 connected capability areas
Recruitment & onboarding
From applicant to valued colleague — one joined-up journey.
- Vacancies, candidate pipeline and interviews
- Offers and interview scorecards
- Right-to-work evidence and reminders
- Onboarding tasks and first-day readiness
People & HR management
The information managers need, without digging through spreadsheets.
- Employee records, positions and headcount
- Holidays, sickness and return-to-work
- Probation, reviews and development
- HR cases and guided people processes
My Gravity
A useful personal workspace, not a cut-down admin dashboard.
- Shifts, requests and personal actions
- Training, policies and documents
- Messages, announcements and acknowledgements
- Private payslips and payroll documents
Learning & capability
Know who is trained, who needs support and where cover is at risk.
- Courses and assigned learning
- Training records, evidence and certificates
- Expiry reminders and manager sign-off
- Qualified cover and capability gaps
Policies & documents
Put the right documents in the right hands and keep the evidence.
- Policy library and version control
- Employee acknowledgements and e-signing
- Letters, templates and bulk communications
- Secure document history
Employee relations & voice
Support people consistently and give concerns a proper route.
- Meeting and HR case records
- Gravity Resolve for early intervention
- Protected Speak Up reporting
- Employee feedback, surveys and follow-up
Scheduling & availability
Rotas that understand the people, skills and demand behind them.
- Multi-site rotas and operational deployment
- Availability requests and shift swaps
- Assisted scheduling suggestions
- Leave and skills considered in cover decisions
Time, attendance & pay-ready hours
Move from the planned shift to reviewed working time.
- QR and PIN clocking
- Timesheets and attendance exceptions
- Manager checks and approvals
- Payroll-ready totals and exports
Workforce planning
See the gaps before they become tomorrow’s staffing problem.
- Demand and labour planning scenarios
- Positions, vacancies and headcount
- Qualified cover and training constraints
- Forecasts and reviewed scenario comparisons
Gravity Protect
Safety reporting that leads to an accountable next action.
- Incidents, near misses and hazards
- Risk assessments and COSHH
- Inspections, checks and briefings
- Corrective actions and safety records
Gravity Maintain
Keep faults, owners and resolution evidence together.
- Fault and maintenance requests
- Jobs, assignment and updates
- Photos, history and completion evidence
- Recurring issues and follow-up
Gravity Spend
Practical control over everyday operational expenditure.
- Company card tracking and petty cash
- Purchase approvals and suppliers
- Receipts and transaction records
- Spend visibility and audit history
Gravity Next & AI assistance
Surface what matters now rather than make managers hunt for it.
- Do Now, Coming Up and Waiting On
- Briefings and recurring actions
- Cross-feature prompts and suggested next steps
- AI-assisted drafts with human review
Meetings & follow-through
Keep the decision, the evidence and the owner connected.
- Meeting notes and summaries
- Assigned actions and due dates
- Employee acknowledgements and sign-off
- Links to people and operational records
Compliance & insights
Understand the organisation and find what needs attention.
- Compliance dashboard and evidence gaps
- Policy checks and law-change prompts
- People, workforce and activity reporting
- Controlled data exports
Connected workflows
Make the hand-offs happen inside the platform.
- Configurable forms and approvals
- Role-based access by organisation and site
- Cross-feature actions and workflow history
- Managed setup and phased rollout
This is a buyer-friendly summary, not a claim that every capability is enabled for every customer. Module access, organisation-specific workflows and integrations are agreed during setup.
My Gravity
The employee experience matters just as much as the manager’s.
Your team should not have to email HR to find the next shift, chase a document or ask where their training stands. My Gravity gives each person a straightforward place for the parts of work that belong to them.
Upcoming shifts and requests
Onboarding progress and tasks
Training and policy sign-off
Documents, messages and payslips
Managers, HR teams and employees each get role-appropriate access. Sensitive information remains subject to the organisation’s permission settings.
My GravityYour day, made clearer
Hello, Alex.
Next shift
Friday · 09:00
Operations team
Document to review
Learning to complete
View your upcoming shifts
Illustrative example · Not an employee account
Straightforward ways to start
Choose the Gravity that fits your team.
Start with people management, add workforce tools, or bring the whole operation together. We can help scope the right configuration and rollout.
Your people foundation
Gravity People
Recruit, onboard, develop and support your people.
£3.49/ employee / month
Monthly minimum £49
- Recruitment, onboarding and HR records
- Leave, learning, policies and documents
- Reviews, cases and employee self-service
People + the working day
Gravity Workforce
Everything in People, plus workforce planning and time.
£4.49/ employee / month
Monthly minimum £59
- Everything in Gravity People
- Rotas, availability and shift swaps
- Clocking, timesheets and payroll-ready hours
People + workforce + operations
Gravity Complete
Bring the whole connected operation together.
£5.99/ employee / month
Monthly minimum £79
- Everything in Gravity Workforce
- Protect, Maintain, Spend and Gravity Next
- Resolve, Speak Up and advanced workflows
Standard published subscription rates, per active employee. Eligible casual-worker licences are £1.50 per active casual worker/month, with eligibility agreed during setup. Monthly minimums apply. Implementation, migration and specialist integrations are quoted separately; VAT is excluded where applicable. Larger organisations receive individual quotations. Standard initial agreement is 12 months.
Common questions
The important details, clearly answered.
Is Gravity ready to use?
Gravity is in an active pilot and is available for business conversations and planned, supported rollouts. We confirm the required modules, setup, readiness and rollout plan with each organisation before go-live.
Do we have to move everything at once?
No. Gravity can be introduced in phases. Gravity People, Workforce and Complete offer different starting points, and the modules and workflows to enable are agreed during setup.
Will it suit our business?
Gravity is designed for growing businesses, mixed full-time and casual workforces, shift-based teams and multi-site operations. We can discuss your roles, locations and specific processes before recommending a configuration.
Can employees access Gravity themselves?
Yes. My Gravity gives employees access to relevant shifts, requests, tasks, learning, policies, messages and documents according to the modules and permissions enabled by their employer.
Does Gravity run payroll or automatically make HR decisions?
No. Gravity can prepare reviewed, payroll-ready time outputs, but payroll processing and provider connections are separately scoped. AI can assist with context and drafting; sensitive decisions, approvals and sign-offs stay with authorised people.
What will implementation cost?
The published figures below are standard subscription rates. Minimum monthly charges apply. Implementation, migration, integrations and organisation-specific configuration are scoped and quoted separately. Larger businesses receive a tailored quotation.
Gravity by Function Labs
Stop managing disconnected systems. Start moving work forward.
Tell us about your workforce, sites and priorities. We’ll help you see which part of Gravity could make the biggest difference.
No obligation · No payment to enquire · Part of the Function Labs product portfolio